If you want to acquire a reputation for being organized, here are my two top tips:
1. Answer e-mail promptly.*
2. Do not perform stress.**
That’s it! Go forth and appear in control.
* Answers can be “Yes, thank you for thinking of me,” “Maybe, please tell me more,” “No, I can’t do that now, but I can get to it at X time,” “No, I can’t do that, but here’s someone you could ask.” The key is to be prompt, even if you’re saying no, rather than to hide out hoping people think you’re doing something more important than checking your e-mail.
**You can be a total stress monkey in your head as long as your outward demeanor is “Everything’s fine.” I started acting like everything was fine a long time ago, when I realized that I got very stressed being around people whose outward narrative is “OMG there’s so much to do I have deadlines no time to exercise or eat properly the world is going to hell in a handbasket and I am so important only I can do this stuff OMG.” Things get done, eventually. Only once have I reached the end of the semester without all the grading being accomplished, and even then, it was okay.*** Nobody else really needs to know the number of times I have done things at the last minute, or dropped a ball or several, or faked my way through a meeting or a class (I read fast, and there’s always think-pair-share exercises plus “That’s an interesting observation, do tell us more”). I’m more effective when I exercise, eat good food, try to get a reasonable amount of rest, and don’t try to run on caffeine and sugar.
***That was the semester when I had to spend two weeks with my parents when my father had emergency surgery and my mother was suffering from Parkinson’s-related dementia. I kept everybody informed, filled out manual change-of-grade forms, and the world kept turning. Sir John and some trusted friends got an earful, but nobody at work needed to know the details of how completely awful those weeks were.